Mileage Log

The Mileage Log lets you track the kilometers traveled by the organization’s vehicles, recording details about drivers, dates, routes, and reasons for trips. This feature helps keep vehicle movements under control, ensuring effective and detailed monitoring of distances traveled.

Access and permissions

To add, edit, or delete an entry in the Mileage Log you must have one of the following permissions:

✅ Mileage Creation → Allows you to add new entries.

✅ Mileage Management → Allows you to add, edit, and delete existing entries.

All users with permissions can view the data, but only those with the appropriate permissions can modify it.

Mileage Log view

  • The Mileage Log shows the list of all recorded trips with the following details:
  • Vehicle used.
  • Driver who made the trip.
  • Event date.
  • Vehicle starting and ending kilometers.
  • Distance traveled.
  • Reason for the trip.
  • Filters are available for:
    • Specific vehicle.
    • Date range.

The “Export” button lets you download the data to a file for analysis or archiving.

Adding a new entry

This operation requires the “Mileage Creation” or “Mileage Management” permission.

To add a new entry:

  1. Click “Add” in the top right.
  2. Fill in the following required fields:
  • Vehicle (selectable from the drop-down).
  • Starting kilometers.
  • Ending kilometers.
  • Event date.
  • Driver (selectable from the drop-down).
  • Incident reports (if available).
  • Reason for the trip.
  1. Click “Add” to save the entry.

Editing an entry

To edit a report you must be designated as the driver of that report and have the report creation permission. With the “Mileage Management” permission you can also edit other users’ reports.

  1. Find the entry to edit.
  2. Click “Edit” next to the relevant row.
  3. Update the necessary fields.
  4. Click “Save” to confirm the changes.

Deleting an entry

To delete a report you must be designated as the driver of that report and have the report creation permission. With the “Mileage Management” permission you can also delete other users’ reports.

  1. Find the entry to delete.
  2. Click “Delete” next to the relevant row.
  3. Confirm deletion in the dialog window.
  4. The record will be permanently removed from the system.

Security and control

  • ✅ Only users with appropriate permissions can modify data.
  • ✅ All entries are archived and can be exported for reports and audits.
  • ✅ The system ensures traceability and transparency, providing an accurate record of vehicle movements.